Retreat Policy

OASIS Retreat Policy & Participant Agreement

By registering for the OASIS Retreat hosted by The Healing Circle LLC and facilitated by Yaa "Kobe" Campbell, you (the “Participant”) acknowledge and agree to the following terms and conditions:

1. Non-Refundable Deposit & Payment Terms

  • A non-refundable deposit of 50% of the total retreat cost is required to secure your registration.

  • The remaining balance (if not paid in full at the time of registration) must be paid according to the outlined payment schedule.

  • No refunds will be issued for cancellations or failure to attend. You may not transfer your registration to another individual without prior written approval from The Healing Circle LLC.

2. Participation & Dismissal Policy

The Healing Circle LLC reserves the right to deny, restrict, or terminate participation at any point during the retreat without refund if a participant’s behavior poses a threat—real or perceived—to the emotional, physical, or spiritual safety of other attendees, facilitators, or staff.

This includes, but is not limited to:

  • Aggressive, harassing, or disruptive conduct

  • Verbal or physical abuse

  • Violation of confidentiality or group safety agreements

  • Refusal to follow group norms or instructions set forth by facilitators

The Healing Circle LLC, at its sole discretion, will determine whether a participant's presence is a risk to the integrity and safety of the space. If asked to leave, the participant must vacate the premises immediately at their own expense.

3. Assumption of Risk & Waiver of Liability

By attending the retreat, you acknowledge that participation involves physical, emotional, and spiritual exploration that may be challenging or activating. You affirm that you are voluntarily participating and assume full responsibility for your physical, mental, and emotional well-being during the retreat.

To the fullest extent permitted by law, you waive and release all claims against The Healing Circle LLC, Yaa Kobe Campbell, and all retreat staff, volunteers, or affiliated parties from any and all liability for injuries, losses, damages, or other claims arising out of or related to your participation in the retreat.

4. Medical & Mental Health Disclaimer

The OASIS retreat includes mental health coaching and psychoeducational support but does not constitute mental health counseling or therapy unless explicitly stated and rendered by a licensed clinician within their state of licensure.

Participants are responsible for disclosing relevant medical or psychological conditions and for consulting with a licensed medical or mental health professional before attending the retreat, if needed.

5. Photo & Video Release

By attending OASIS, you grant The Healing Circle LLC and its partners the irrevocable right and permission to capture, use, reproduce, and distribute your image, likeness, voice, and/or written testimonials from the retreat in photographs, video recordings, and other media for promotional, educational, and commercial purposes.

If you do not wish to be recorded or photographed, you must notify us in writing before the retreat begins. We will make reasonable efforts to accommodate your request.

6. Confidentiality Agreement

To foster a safe and sacred environment, all participants agree to uphold the confidentiality of any personal or sensitive information shared by others during the retreat. This includes stories, disclosures, group exercises, and personal reflections.

Breaching confidentiality will result in immediate dismissal from the retreat without refund and may result in future disqualification from Healing Circle programs.

7. Legal Enforcement & Governing Law

This agreement shall be governed by and interpreted in accordance with the laws of the State of North Carolina, without regard to its conflict of laws principles.

Any legal disputes arising from this agreement or participation in the retreat shall be subject to the exclusive jurisdiction of the courts located in Mecklenburg County, North Carolina.

By submitting your registration and deposit, you confirm that you have read, understood, and agreed to abide by all the terms and conditions outlined above.